FAQs for R.E.P.

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    Application & Appeals Process

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    • What is the best method for my organization to submit its R.E.P. program application and materials?

      PMI’s preferred method for submitting the R.E.P. program application and all documentation is electronic. You also may submit the materials via fax transmission or postal service. See the R.E.P. program application for details.

    • My organization has several courses it wishes to register in the R.E.P. database. Do I submit them all for review? Is there a cost attached to the review of each one?

      Under the R.E.P. program application process, only the course materials from your organization’s primary offerings—one course submitted for each delivery method (face-to-face, distance, etc.)—may be submitted. At this time, there are no additional costs associated with additional course delivery method reviews. After approval, registration of additional courses is a simple process of registering online using the R.E.P. Administrative Updates Website. 

    • Can our organization submit and register a program (i.e., a series of courses) with our application instead of one individual course?

      Only one set of course materials for one course, per delivery method, should be submitted with the R.E.P. program application. If a “program” of courses is part of an applicant’s R.E.P. organization’s educational offerings, the remaining courses that make up the program should be registered after the applicant is approved into the R.E.P. program. 

    • My organization is considering requesting a “face-to-face review” of its course materials. How does that process work?

      This is not the preferred method, but when an applicant elects to have his or her courses evaluated face-to-face by the reviewer, the applicant can: Take the material directly to the reviewer; wait while the course is being reviewed and retrieve materials when the review is completed; participate in an online, in-depth quality review, using a live meeting web conferencing service; or, request that a reviewer visit a site. Please note that any travel arrangements and additional expenses incurred by using this option are the responsibilities of the applicant. 

    Assigning Professional Development Units (PDUs) to Registered Courses

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    • How does my organization calculate PDUs for the courses it wants to register?

      One PDU is earned for every hour spent in a planned, structured project management learning experience or activity. Fractions of PDUs may be awarded in 0.25 increments, following one full hour of activity. Providers should establish the PDU value of a particular activity by using the number of estimated contact hours required to achieve the learning objectives of the activity. The PDUs attached to the course should equal the number of hours listed in the “duration of the course.” A change in the duration, PDU credit or content of the course constitutes a new course that must be listed separately. 

    • How do we determine how many PDUs to award for distance education courses?

      Typically, one PDU is earned for every hour spent in a planned, structured project management learning experience or activity. This type of calculation is successful for face-to-face seminars; however, distance education courses may have a wide range of “completion times.” Courses delivered via nontraditional means will be assigned PDUs based on the average time in hours needed to complete the course by a minimum of 10 sample participants. Alternative methods of PDU assignment may be approved on a case-by-case basis. 

    Maintenance of R.E.P. Enrollment after Approval

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    • How do I maintain my organization’s enrollment in the R.E.P. program? What do we do if we have personnel changes or wish to update our courses?

      Upon enrollment in the R.E.P. program, your organization is sent an electronic R.E.P. program manual with instructions for updating your organization’s courses and changing the point of contact information. The manual also includes R.E.P. logos and logo usage guidelines, as well as information on how to access URLs and websites specifically designed to provide updated information to the R.E.P.s. 

    • After my organization enrolls in the R.E.P. program, how do we register new courses in the R.E.P. database? What is the course approval turnaround time?

      New courses may be registered electronically, through an online, R.E.P. course description form, or submitted via fax, e-mail attachment or postal service. The turnaround time on the original course that is associated with the R.E.P. applicant organization is about two weeks after the applicant is approved into the R.E.P. program. After enrollment in the R.E.P. program, other courses that the R.E.P. submits throughout the year, using the R.E.P. Administrative Updates Site, take approximately two days to be accepted. 

    PMI Standards Alignment and R.E.P. Courses

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    • Does a project management class need to be based on the PMBOK® Guide?

      Courses teaching alternative approaches or methodologies about project management are acceptable, provided that students are made aware that the approach differs in concept or terminology from PMI standards. 

    Presenting Licensed Course Material from a Current R.E.P.

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    • I use the training materials from another R.E.P. How do I complete the application if I did not develop the course submitted for review?

      R.E.P.s may use training materials or courses offered by other R.E.P.s under a proper license with that R.E.P. However, they should have all processes in place to select these materials and courses and must meet all other R.E.P. application criteria. Please refer to the R.E.P. program application for details on the quality review for licensed courses. 

    Project Management Professional (PMP)® Course Review/Teaching

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    • Does the PMP reviewing the course need to be an outside contractor or can it be a member of the staff?

      All courses submitted for registration in the R.E.P. program must be reviewed and signed off by an active PMP. This individual may be on staff or under contract. 

    • Do all R.E.P. courses need to be taught by a PMP?

      Only PMP prep courses offered by an R.E.P. organization must be conducted by a PMP. Other R.E.P. registered project management courses may be taught by instructors who have the educational requirements outlined in the R.E.P. program application, but it is not necessary that they be PMPs. 

    • What documentation will a PMP need to submit to verify that he or she has reviewed the course before submitting an R.E.P. program application?

      A “PMP Course Review Checklist Sign-off” is included in the “Course Description Form” in the R.E.P. program application. The PMP completes this section and provides his or her PMP certification number and PMI ID number. 

    • Where can I find more information about the latest updates to the PMI Standards?

      During the first weeks of January 2013, PMI will be publishing the latest editions of three foundational standards.  Therefore, a Frequently Asked Questions document has been developed to provide information regarding publication dates, availability of member-only PDFs, and changes to certification and certification examinations. 

    R.E.P. and PMI Intellectual Property

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    • May I use figures (charts) and excerpts from A Guide to the Project Management Body of Knowledge (PMBOK® Guide) in my training materials?

      Yes. However, anyone who reproduces portions of the PMBOK® Guide, that exceed U.S. “Fair Use” guidelines must obtain permission from PMI. PMI reserves the right to charge fees for use of this intellectual property. This applies to R.E.P.s and non-R.E.P.s alike. R.E.P.s, by virtue of their enrollment, have a license to reproduce 15 figures and 5 excerpts from the PMBOK® Guide at no extra cost. 

    • How does our organization register additional versions of the same course in different languages?

      Your organization may register one course and offer that same course in a number of other languages. If the content, duration and title of the course are the same, then that one course could be registered using one course number. The R.E.P. would need to specify the languages in which the course is offered on the course description form. 

    R.E.P. Applicant Appeals Process

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    • What happens if a R.E.P. program application is rejected? Are there any restrictions for reapplying?

      If an R.E.P. program applicant is denied approval, then he or she has 30 days to complete the “appeals process.” Applicants who are rejected at the end of the appeals process must wait one year from submission of the original application to reapply to the R.E.P. program.

    R.E.P. Categories/Fees/Contracts

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    • What types of Registered Education Providers (R.E.P.s) exist? How are they different?

      There are three categories of R.E.P.s. All R.E.P.s must meet the same quality assurance requirements.

      1. Provider: Training organizations offering a small selection of courses (typically three courses or less), US$1,500 annual fee.
      2. Global Provider: Training organizations offering multiple courses to the public or to private clients. Permitted to register an unlimited number of courses in the R.E.P. database, US$2,100 yearly fee.
      3. Internal Training Provider: Training departments within corporations or government agencies that only provide courses for their own employees, US$1,200 yearly fee.  
    • What is a Charter Provider or Charter Global Provider?

      These are Providers and Global Providers who joined the R.E.P. program in its first year and helped support the initial development of the program. 

    • Are the fees yearly, or does my organization pay only every three years during the quality review?

      The R.E.P. fees are yearly fees. Once an organization is approved, the R.E.P. organization and course review process will take place on a three-year cycle. 

    • How does Criterion 1 of the R.E.P. application apply to the contract agreement between PMI and R.E.P.s?

      Criterion 1 states that the provider shall conduct all educational and business operations in an ethical, professional and lawful manner, and respect the rights and worth of all educational program participants. 

    Worldwide R.E.P. Provider Requirements

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    • My organization is located in a non-English–speaking country. Do you have translations of the R.E.P. program application and/or do we need to send our course materials to you in English only?

      The R.E.P. program application must be completed in English. Course materials, however, do not need to be translated into English. PMI has quality reviewers who are fluent in a number of languages; translation services are also available if needed. We offer project management courses primarily in English but also in several other languages. 

    • How does our organization register additional versions of the same course in different languages?

      Your organization may register one course and offer that same course in a number of other languages. If the content, duration and title of the course are the same, then that one course could be registered using one course number. The R.E.P. would need to specify the languages in which the course is offered on the course description form. 

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