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Grant Application Guidelines
Overview
The Project Management Institute Educational Foundation (PMIEF) is a nonprofit global organization that provides resources to foster the development and advancement of project management knowledge, as well as to advance the awareness and understanding of project management as a profession.
The Foundation acts as a proactive catalyst through the funding of projects that:
- raise the awareness of project management in global and local communities;
- introduces and promotes the use of project management as a life skill;
- recognizes leadership in project management;
- supports academic excellence in project management;
- encourages new ventures related to project management;
- advances the understanding of project management.
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Application Dates
A grant application may be submitted at any time, and will be processed and considered for funding during the PMIEF’s Board of Directors winter or summer meeting.
- Applications submitted by 1 June will be reviewed and a notification of determination letter will be distributed in August.
- Application submitted by 1 December will be reviewed and a notification of determination letter will be distributed in February
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Type and Size of Grants
Type:
Grants will be awarded as:
- seed money to begin or establish a new initiative;
- research funds to undertake project management related studies;
- special project funding.
Size:
Grants typically range from US$1,000 to US$10,000, however larger grants may be awarded at the sole discretion of the PMIEF Board of Directors. The amount of these special grants will be determined by the PMIEF Board of Directors at their June and December meetings using the following criteria: the scope of the project, the project’s anticipated outcomes, the duration of the project, the level of collaborative effort, and the funds available within the foundation.
The PMIEF Board of Directors will only consider grants that request funding for a single project or program phase. In addition, no additional resources beyond the grant should be requested or expected. The PMIEF Board of Directors will not grant awards for general operating costs, endowment drives, capital campaigns, deficit financing, building campaigns, or travel, except if travel is required as part of a larger activity.
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Who May Apply
The PMIEF Board of Directors will award grants to nonprofit organizations, academic institutions, research institutes, organizations chartered by PMI or affiliated organizations of PMI, and individuals sponsored by PMI or a PMI affiliate.
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How to Apply
Complete, written applications may be submitted via email or surface (air) mail.
- Emailed application should be sent to pmief@pmi.org
- Mailed application should be sent to: PMI Educational Foundation, Attention: Diane Fromm, 14 Campus Boulevard, Newtown Square, PA 19073-3299, USA.
Please contact Diane Fromm, the PMIEF Administrator, by telephone at +1-610-356-4600, by fax at +1-610-356-0357, or by e-mail at pmief@pmi.org if you have any questions. Verbal applications cannot be accepted or considered.
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Information Requirements
What Should Be Included in the Application
Each application should include a cover sheet and no more than 15 pages of supporting materials. The Cover Sheet should include:
- Name of applicant or organization:
Address, Telephone, Fax Number, E-mail address and Web address
Name and title of contact person
- Amount Requested
- Type of Grant Requested (Seed, Research, Special)
- Summary of Proposal
The body of the Grant Application should include the following information:
- Project Name and the anticipated start and completion dates
- An overview of the project and its strategic link to the purposes of PMIEF
- The goals and objectives of the project
- Identification of the target audience, constituents, and geographic communities that will benefit from this endeavor along with information on how this activity will impact the designated audience
- A summary of the opportunities/problems/issues on which this proposal will focus
- A summary of the activities planned
- A listing of major deliverables to be produced as a result of these activities, with proposed dates for each deliverable
- An outline of the timeline of events (including the planned start, end and key milestone dates)
- A description of the evaluation process, the expected outcomes associated with this effort and how the results will be measured
- The limitations and assumptions of the proposed project
- Presentation of the project team and the role of each member
- Identification of other sources of income for this project, the timing of such support, and how much support will be provided
- An explanation of how the proposed project will be sustained in the future (if applicable)
- A summary of the publicity plans for this project
Required Attachments for all applications
- An itemized budget for the proposed project and specific information on how a grant will be used by the recipient
- A detailed schedule of the key activities that includes the funding requirements for each activity from start to completion.
- A scope of work definition with a complete description of final results or outcomes and identification of any key interim results or outcomes, if applicable.
The following applicable items should be included if the applicant is an organization
- The annual operating budget for the current year and the most recently completed year;
- The organization's most recent audited financial statement or Form 990 (If neither document is available, an unaudited financial statement should be included);
- A copy of the IRS letter confirming the organization’s 501(c) (3) status, if applicable; and a current listing of board members (please include employment affiliations, constituencies, and the number of years each individual has served on the organization’s board).
The following applicable items should be included if the applicant is a corporation or organization
- State the organization’s mission
- Explain how the proposed project is linked to the organization’s mission
- A brief summary of the organization’s history
- Present the qualifications and past experience of the organization with similar activities to that for which the funds are requested
- A profile of the current organization and key staff
- Federal ID# (if applicable)
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Grant Follow-up and Requirements
If a grant is awarded, a grant narrative report must be submitted to the PMIEF Board of Directors on a quarterly basis, beginning the quarter during which the grant is awarded. The report should be no more than four pages in length and include the following:
- a brief summary of the achievements and setbacks of the project;
- a review of the original project’s goals and how successfully they were achieved;
- an overview of the project variances from the initial plan;
- a description of any unanticipated outcomes, benefits or challenges encountered;
- a narrative about what has been learned and what are the most important results;
- a presentation of any recommendations you would make to others working in this field;
- the plans for this project in the future;
- a detailed accounting of how the funds were actually used.
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Use of the PMIEF logo
The PMIEF name, logo or other identification or intellectual property can only be used with the expressed prior written permission of the PMIEF Board of Directors.
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