Summarized Board Meeting Minutes Dallas/Fort Worth, TX USA – October 2011
Motion passed that the PMI Board of Directors adds a new PMI Rule of the Board 6.8.1: PMI Educational Foundation – the PMI Board of Directors recognizes the Project Management Institute Educational Foundation, Inc. (PMIEF) as a public charity and supporting organization of PMI in accord with applicable laws of the USA.
Motion passed to add a new PMI Rule of the Board 6.8.2: PMI Board Liaison to the PMIEF Board – a PMI Board Director will be appointed annually as the PMI Board Liaison to the PMI Educational Foundation Board of Directors with the following purpose and definition:
PMI Board Liaison to PMIEF Board Purpose:
The PMI Board Liaison will maintain a connection and provide a link between the PMIEF Board and the PMI Board through the PMI Board Governance Committee as described below.
PMI Board Liaison to PMIEF Board Role Definition:
- Ensure that the PMIEF Board fully understands the PMI Board’s interest in PMIEF and has any relevant material documenting the PMI Board’s position on PMIEF.
- Ensure open communications between the PMI Board and PMIEF and is available to the PMIEF Board to answer questions about the PMI Board’s position.
- Ensure that the PMI Board receives written and/or verbal reports on the progress or challenges of PMIEF.
- Ensure that the proper protocol is followed for bringing reports and/or proposals to the PMI Board for discussion and/or deliberation.
- Ensure that any pertinent observations and/or recommendations for performance improvement are shared with the PMIEF Board.
Motion passed that, in support of past, current, and any future donations by PMI to the PMI Educational Foundation, the PMI Board of Directors requested that the PMI Educational Foundation Board of Directors keeps the PMI Board informed about the performance and plans of the PMI Educational Foundation and makes any requests for additional donations in accord with the following schedule that will be utilized by the PMI Board Governance Committee in their management of the PMI Board Annual Master Planning and Agenda Cycle Calendar:
- for the first PMI Board Meeting each calendar year, a progress report on the PMIEF Five-Year Business Plan, an update of that Plan, and any preliminary request for a donation for the next calendar year,
- for the second PMI Board Meeting each calendar year, an updated progress report and an update of the preliminary request for the donation for the next calendar year, and
- for the PMI Annual Meeting of the PMI Board of Directors (usually the third meeting each calendar year), a further update to the progress report and an update to the Five-Year Business Plan, along with other relevant documentation appropriate to support any formal request for donation for the next calendar year.
Motion passed that the PMI Board of Directors approved a donation to the PMI Educational Foundation in support of the accompanying PMIEF Integrated Business, Implementation, and Transition Plan dated 2 October 2011 for covering the following five areas of PMIEF work:
- The initiation of one new strategic multi-year vision-driven project concerning Project Management and ProjectCentered Education Integrated into the Curricula for 13 to 19 Year Old Students,
- Continuation of current administrative, governance, program, and fundraising operations enhanced during 2011 through a May 2011 PMI Board-approved donation,
- Support of anticipated slow opportunistic growth of PMIEF grants, scholarships and awards, and usage of educational resources across all the markets and age groups served currently by PMIEF,
- Progress toward maturation of PMIEF program management, governance, management and PMIEF fundraising (donor cultivation, solicitation and stewardship programs) to augment current and anticipated future PMI donations, and
- Completion of strategic planning documentation and plans for annual refreshment.
Motion passed that the PMI Board of Directors approved the following language for PMI Rule of the Board 6.6.4 and consolidate Rule 6.6, Board Support Committees and Rule 6.7, PMI Board Committee Appointments and modifies 6.6.4 Volunteer Recruitment as follows:
6.6.4 Volunteer Recruitment.
- The PMI Governance Committee will have management authority over the Board Volunteer Advisory Committee (BVAC) in line with their responsibility to ensure “effective functioning of the PMI Board of Directors”.
- In accordance with his/her authority to implement policies of PMI, the President and CEO shall execute, on behalf of the Board Volunteer Advisory Committee (BVAC), the recruitment process of Board Support Committee candidates and other Board Appointment Candidates such as PMI Educational Foundation Board Directors. This recruitment process will be used by the Board Volunteer Advisory Committee (BVAC) in recommending final candidates to the Governance Committee to be presented to the PMI Board of Directors for review and approval. The recruitment process will use the philosophy and resources, including but not limited to, described in 6.6.4 a) thru f).
- PMI staff will engage in a proactive/targeted recruitment approach for Board Support Committee, Board Task Team and other Board Appointment candidates.
- The following resources may be engaged to recruit Board Support Committee, Board Task Team and other Board Appointment candidates, including but not limited to recommendations from:
- PMI Board of Directors
- President and CEO
- Past Volunteer Leaders
- Chairs of Board Support Committees
- PMI Staff
- Regional Mentors
- PMI staff will leverage the volunteer database to identify qualified candidates who meet the criteria established in the new Level 1 Policy: Candidate Criteria for PMI Board Appointees.
- PMI requirements, volunteer experience and skills to qualify for consideration for appointment to a Board Support Committee/Task Team are available to view at http://www.pmi.org/en/Get-Involved/Volunteer-Opportunities.aspx.
Motion passed that the PMI Board of Directors approved a new PMI Level 1 Policy: Candidate Criteria for PMI Board Appointees.
Motion passed that the PMI Board of Directors approved the 2012 Board Volunteer Advisory Committee (BVAC) Charter with deliverables that support PMI Rule of the Board 6.6.4 Volunteer Recruitment.
Motion passed that the PMI Board of Directors approved the 2012 Board Nomination via Petition Review Task Team Charter as presented with Beth Partleton serving as Chair.
Motion passed that the PMI Board of Directors approved a new Strategic Principle: PMI shall advance the application of project management knowledge, concepts and theory by society-at-large, including through active support of educational practices and dissemination of project management related educational information.
Motion passed that the PMI Board approved the following revised wording for Strategic Principle #4: As PMI develops and executes its strategy, it recognizes that the diverse project management community consists of groups of individuals or organizations that embrace the project management discipline, profession or career path, and another group of individuals or organizations that display an awareness or inquisitiveness about project management; recognizes that society-at-large is impacted by the practice of project management; and values the contribution of project management practitioners.
Motion passed that the PMI Board approved changing the name of the Strategic Planning and Program Alignment (SPPA) Committee to Strategy Development Oversight Committee (SDOC) and the approves the changes of all references to Page 3 of 4 Last Revised: 6 November 2011 Strategic Planning and Program Alignment (SPPA) Committee in the PMI Rules of the Board to Strategy Development Oversight Committee (SDOC).
Motion passed that the PMI Board approved replacing ROB 6.5.6b with: The Strategy Development Oversight Committee (SDOC) is chaired by a Director who is elected under the procedures set forth in Chapter 7 of these Rules of the Board and consists of its Chair, appointed PMI Board Directors and the President and Chief Executive Officer of the Institute. The purpose of the Strategy Development Oversight Committee is to establish, operationalize, and continuously improve PMI's strategic planning process, and lead the PMI Board in strategic planning for the Institute.
Motion passed that the PMI Board approved replacing ROB 6.5.6 c with: The Performance Oversight Committee (POC) is chaired by the Secretary-Treasurer of the PMI Board who is elected under the procedures set forth in Chapter 7 of these Rules of the Board and consists of its Chair, appointed PMI Board Directors and the President and Chief Executive Officer of the Institute. The Performance Oversight Committee is responsible for monitoring PMI's operational and financial performance, and also for ensuring alignment between strategic priorities, PMI programs and their annual budgets, in accordance with Rule of the Board 6.3, Organizational Monitoring.
Motion passed that the PMI Board of Directors approved asking the PMI Membership to change the definition of Student Membership in the PMI Bylaws Article III Section B3 from:‘Member - Student. Any person currently registered in a degree granting program at an accredited, or globally equivalent, college/university, may qualify for PMI Student membership. Student Members shall not be entitled to exercise any voting rights, and shall not hold any elected office in the Institute, except that Student Members may hold office and vote within a PMI Component, as may be granted in the Component Bylaws
‘Member – Student. Any person currently enrolled as a full-time student in an undergraduate or graduate degree program from an accredited or globally equivalent, college or university may qualify for PMI Student membership. Student Members shall have voting rights. Student Members shall not be entitled to hold any elected office in the Institute, except that Student Members may hold office and vote within a PMI Chapter, as may be granted in the Chapter Bylaws’.
Administrative Note: The following membership rules will apply:
- Student member benefits will be provided in digital format.
- The membership application fee of $10 will be waived for new members.
- Proof of full-time enrollment is required at the time of membership application.
- Students will be eligible to vote as one way to increase their engagement in Institute activities.
Students may not hold any elected or appointed office in the Institute. Chapter bylaws may permit this option. The definition PMI will use for "full-time student" is an adaptation that comes from the US Department of State in administering requirements for student visas and health insurance records. “A person who takes 12 or more Undergraduate credit hours, or the equivalent, at a post-secondary institution in an academic term (semester). In typical conditions, a full time Undergraduate student is registered for 12 or more Undergraduate credit hours a semester. This means that a student has to be registered for at least four classes (that count as 3 credit hours each).” For graduate-level programs, the US Department of State uses the particular Institution’s definition in determining full-time Graduate student status. For example, a University may stipulate a full-time Graduate student to take a minimum of eight  Graduate credit hours or equivalent for each semester of the regular school year to be considered enrolled as a full-time student.
Motion passed that the PMI Board of Directors approved the following amendments to Rule of the Board, Chapter XI:
11.0.1 Delegation of Authority for Development and Implementation of Allied and Cooperative Agreements to the President and Chief Executive Officer (CEO). The PMI Board of Directors authorizes the President and CEO to implement a model for allied or cooperative agreements that is consistent with and does not conflict with PMI governing documents and the laws. This includes:
- Entering into cooperative agreements with other organizations where such relations will further the interests and objectives of the Institute as established in the Cooperative Relations Policy of the Institute.
- Establish through an affiliation agreement an Allied Society model which is defined as establishing relationships with non-profit organizations that may include, among other things that Institute Representatives can sit on the Board of that Allied Society to represent PMI; that the members of the Allied Society may receive certain benefits from the Institute due to their membership in the Allied Society; permit Institute members to receive benefits from the Allied Society due to their membership in the Institute; permit the joint creation and ownership of intellectual property; and permit the Allied Society to identify itself as a PMI Allied Society on its communications with the public.
- The Institute may provide services for the Allied Society in the form of membership services, certification development and other services that will assist the Allied Society in benefiting its members and those of the Institute.
“11.0.2 The PMI Chief Executive Officer and President will maintain a Level 2 Policy to implement policies, procedures and requirements to administer the formation and support of Allied Societies within PMI and report annually to the Board on the status of each Allied Society. Motion passed that the PMI Board of Directors approved the 2012-2013 Program Plan and Budget. Motion passed to approve the following Consent Calendar for Approval items:
- May 2011 Board Minutes
- Updated Rules of the Board per Secretary-Treasurer Review
- Revised Rule of the Board 9.6 - succession plan / process
- PMI Board Standing Committee Charters
- Governance Committee
- Performance Oversight Committee (POC)
- Strategy Development Oversight Committee (SDOC) (Add a one-time deliverable to 2012 SDOC Charter to define/refine process regarding extra requests for research and come back to Board with recommendations).
- PMI Board Support Committee Charters
- PMI Certification Governance Council
- PMI Ethics Appeals Committee
- PMI Ethics Review Committee
- PMI Global Accreditation Center for PM Education Programs (GAC)
- PMI Nominating Committee
- 2012 PMI Board Support Committee Charter Adjustments (Pending Approval of Relevant Formal Motions)
- PMI Board Appointments
- PMI Board Volunteer Advisory Committee (BVAC) – formerly VAC
- PMI Certification Governance Council
- PMI Ethics Appeals Committee
- PMI Ethics Review Committee
- PMI Nominating Committee
- PMIEF Board Directors.
Deanna Landers, PMP