2021 Board Elections - Call for Candidates

Elections: Call for Candidates

PMI Luxembourg Chapter is holding elections for the following positions on the Board:

* Submitting applications will be possible starting from 1.06.2021

The roles and responsibilities for the Board of Directors and each of the above positions can be found here.

We invite you to stand as a candidate for one of the above positions to take an active role in the PMI Luxembourg Chapter. We look forward to receiving your CV and motivation letter by 30 June 2021 at 23h59 via e-mail at [email protected] and via PMI.org’s Volunteer Relationship Management System.

Key dates:

  • Submitting applications:  June 1-30, 2021
  • Voting:   September 1–25, 2021
  • Elections result communications:   October 2021
  • Onboarding (transition period with outgoing Board members):   October–December 2021

Elections 2021

Call for Candidates

Eligible Candidate and Eligible Voter

Persons who are a member of the PMI Luxembourg Chapter since at least 15th June 2021 and in good standing are eligible to stand as candidates (Eligible Candidate).

A PMI Luxembourg Chapter member in good standing:

  • is a member of PMI
  • is a member of PMI Luxembourg Chapter
  • agrees to the PMI Code of Ethics and Professional Conduct

PMI Luxembourg Chapter members will be eligible to vote in this election (Eligible Voters). That is, if you receive an election ballot then you are eligible to vote.

Candidate Application

An Eligible Candidate may apply for multiple Board positions though only one can be taken in the case of being elected. They must send their application stating the positions for which they would like to apply to the Nominating Committee by email.

The date and time of the email will be used to determine whether the candidature was submitted by the deadline as given in the above schedule.

The candidate application must include their curriculum vitae (CV), motivation letter, and the following completed, signed and scanned forms:

Failure to complete and sign the above forms will result in the candidature being treated as ineligible.

After the eligibility of the candidates is assessed and confirmed by the Nominating Committee, the CVs and motivation letters will be provided to all Eligible Voters on the election ballot.

Candidature applications must be submitted to [email protected] and PMI.org’s Volunteer Relationship Management System (https://vrms.pmi.org) before 30 June 2021, 23:59.

Election Ballot

The PMI Europe Chapter Development and the Nominating Committee will create the communication to Eligible Voters. The PMI Europe Chapter Development will organise the electronic set-up of the elections (via Votenet) to invite all Eligible Voters to vote.

Each Eligible Voter can vote for one person per position or can abstain. Where there is only candidate for a position, the election ballot will ask: ‘Do you agree with Candidate C as Director of [Area of responsibility]’? In that case the answer possibilities are:

  • Yes, I agree
  • No, I don’t agree

Elections Results

For each position, the Eligible Candidate with the highest number of votes is elected (i.e. simple majority).

Where a candidate has stood for more than one position and they have obtained the highest number of votes on at least two positions, they will be allocated the position where they had the highest number of votes. Where a candidate has stood for more than one position and they have obtained the highest number of votes on at least two positions with the same number of votes, the Nominating Committee will ask the candidate to confirm which position they would like to hold.

The PMI Europe Chapter Development will communicate the election results to the Nominating Committee.

A General Assembly (GA) will be organised where the election results will be presented and ratified by a simple majority of the Eligible Voters present or represented.

If an Eligible Voter is unavailable to attend the GA in person, they can provide a written and signed proxy to another Eligible Voter. No Eligible Voter may represent more than one (1) other Eligible Voter.

Framework in which the PMI Luxembourg Chapter operates

The following documents provide the framework within which the Board operates the Chapter:

PMI Luxembourg Chapter a.s.b.l. Statutes, May 2010
PMI Luxembourg Chapter Bylaws, May 2020
PMI Luxembourg Chapter Charter Agreement, 2012