Passports and Visas

Embassy "Letter of Invitation"

During the online registration process, you’ll have the option to request an Embassy Letter from PMI EMEA Congress 2020. If you choose to pay by cheque, wire transfer or purchase order, you’ll receive an email with instructions on how to make your payment. Your letter will arrive by email within 48 hours of PMI receiving your payment.

To request an Embassy letter, you’ll need to submit:

  • The date your passport expires (MM/DD/YYYY)
  • Its country of issue.

If you registered using a paper form and indicated that you need an Embassy letter, we’ll send you a confirmation email within 10 days of receiving your completed form. This will specify any further instructions or information we need. Please keep this delay in mind when planning your travel to Congress. 

On top of information above, please be ready to provide the:

  • Full name of the registered person (last name as it appears in passport / first and middle names in full)
  • Your/ their full personal address / phone / fax / e-mail
  • The purpose of attending this PMI event, including whether you/they are a committee member, speaker or presenter
  • Any other information the embassy needs (total costs of event, name of in-country sponsor, etc.)
  • If you have questions about an Embassy Letter you may contact We recommend submitting all Embassy letter requests by 8 weeks before the event start date.

NOTE: If the Embassy denies your visa, we can only honour refunds if you tell us two weeks before the event start date.