NEW! Implementing a Strategic PMO - Driving Business Value Through Best Practices and Innovation with Tony Prensa
What You Will Learn
Upon completion of this training, participants will be able to:
- Analyze the structure, maturity, and strategic alignment of existing PMOs to identify gaps and transformation opportunities.
- Design a value-driven PMO charter, governance model, and service catalog that align with enterprise strategy and stakeholder needs.
- Apply tools, frameworks, and best practices in portfolio management, performance metrics, and AI-driven insights to optimize project delivery and demonstrate measurable business impact.
Description
In today’s fast-evolving business environment, organizations need Strategic PMOs that drive business objectives, enhance efficiency, and optimize project delivery. This hands-on workshop equips PMO leaders and professionals with proven frameworks, best practices, and emerging innovations to establish, optimize, and sustain a high-performing PMO.
Together we will analyze the structure, maturity, and strategic alignment of existing PMOs to identify gaps and transformation opportunities.
Design a value-driven PMO charter, governance model, and service catalog that align with enterprise strategy and stakeholder needs, and apply tools, frameworks, and best practices in portfolio management. In conclusion we will determine performance metrics, and apply AI-driven insights to optimize project delivery and demonstrate measurable business impact.
Participants will learn how to transform their PMO into a value-driven powerhouse through strategic alignment, governance, AI-driven insights, and continuous improvement frameworks. This interactive course includes real-world case studies, hands-on exercises, and expert-led discussions to ensure immediate practical application.
- Align the PMO with business strategy for measurable impact
- Transition from a traditional PMO to a value-driven Strategic PMO
- Define and implement PMO services, governance models, and frameworks
- Optimize portfolio management, resource allocation, and risk oversight
- Measure PMO effectiveness and drive continuous improvement
- Leverage AI, analytics, and automation to enhance PMO capabilities
AGENDA
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Establishing a High-Impact Strategic PMO
- Session 1: Welcome & Course Introduction
Overview of course structure, objectives, and key deliverables
Icebreaker: PMO challenges and opportunities
Understanding the role of PMOs in business strategy - Session 2: The Evolution of the PMO – From Tactical to Strategic
Traditional vs. Strategic PMOs – Understanding the transformation
Characteristics of a high-impact PMO
PMO Maturity Models
Self-Assessment Activity: Evaluating your current PMO maturity level - Session 3: Aligning the PMO with Organizational Strategy
How PMOs contribute to enterprise strategy and KPIs
Engaging executives and securing stakeholder buy-in
Case Study Discussion: Successful PMO business alignment
Workshop Activity: Mapping the PMO’s role in strategic execution - Session 4: Designing the PMO Charter & Governance Model
Developing a PMO Charter – Mission, vision, and core services
Governance structures and decision-making frameworks
Defining PMO roles, responsibilities, and accountability
Hands-on Exercise: Drafting a PMO Charter and Governance Model - Session 5: Defining PMO Services & Value Proposition
Identifying core PMO services: portfolio management, risk oversight, reporting
Service Level Agreements (SLAs) – Setting expectations with stakeholders
Aligning PMO services with business needs and strategic priorities
Interactive Exercise: Creating a PMO Service Catalog
- Session 1: Welcome & Course Introduction
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Day 2: Implementing, Optimizing, and Sustaining a Strategic PMO
- Session 6: Implementing Effective PMO Processes
Standardizing Project Management Methodologies – Agile, Waterfall, Hybrid
Portfolio & Project Prioritization Models – Weighted scoring, WSJF, OKRs
Workshop Activity: Creating a Process Flow for a Key PMO Function - Session 7: Measuring and Communicating PMO Success
Defining PMO KPIs and success metrics (ROI, project success rates, stakeholder satisfaction)
Building PMO Performance Dashboards
Case Study & Practical Exercise: Designing a KPI dashboard for PMO - Session 8: Driving Continuous Improvement & Innovation in the PMO
Leveraging AI & Data Analytics in PMO operations
Creating a culture of continuous improvement
Exploring emerging trends in PMOs and real world case studies - Session 9: Developing a PMO Implementation Roadmap
Phased Approach to Implementation – Quick wins vs. long-term strategy
Overcoming resistance to change and ensuring stakeholder alignment
Final Workshop Activity: Creating a Strategic PMO Implementation Roadmap - Session 10: Workshop Wrap-Up & Next Steps
Individual Action Planning: Finalizing the PMO implementation plan
Q&A & Open Discussion: Addressing real-world application challenges
Workshop Evaluation & Feedback
Certificate of Completion & Resource Sharing
- Session 6: Implementing Effective PMO Processes
PDU Allocation Table
PMO-CP PDU
PMO-CP Certification holders can self-submit PDU's for this eligible course.
| Ways of Working | Power Skills | Business Acumen | Total | |
|---|---|---|---|---|
| CAPM® / PMI-CP™ / PMP® / PgMP® | 7 | 4 | 3 | 14.00 |
| PMI-ACP® / Agile* | 0 | 0 | 0 | 0.00 |
| PMI-SP® | 0 | 0 | 0 | 0.00 |
| PMI-RMP® | 0 | 0 | 0 | 0.00 |
| PfMP® | 0 | 0 | 0 | 0.00 |
| PMI-PBA® | 0 | 0 | 0 | 0.00 |
 |  |  |  |
Instructor(s)
Dr. Tony Prensa PMP
Dr. Prensa is a highly accomplished executive and leader of project management office (PMO), project/portfolio management, information systems and technologies, combines a Doctorate in Organizational Leadership with a major in Information Systems and Technologies, Certified PMO Professional, Authorized PMO Instructor, PMI-certified Project Management Professional (PMP)®,, and ITILIV certification with extensive experience managing and overseeing large information systems projects/programs, strategic planning, and seamless IT implementations.
Adept at reengineering business processes, change management and IT infrastructure with business visions to drive profitability, efficiency, and growth within the organization. Proficient at ensuring all processes comply with regulatory requirements and IT governance practices. Excellent communicator with strong influencing and problem-solving skills. Strong leadership skills and demonstrated ability to lead team members and external business contacts including stakeholders such as consultants, partners and vendors. Demonstrated track record of delivery of multiple technical and business projects on time and within budget. Experience in full-lifecycle project management methodologies and tools.
Dr. Prensa has been involved with the Project Management Institute for more than twenty-five years. He served a vice president of the PMI Puerto Rico Chapter from 1998-2000. He also volunteered in many activities to promote project management and participated of writing PMP exam questions workshop in Dallas, Texas in 2002. Dr. Prensa has helped hundreds of project management professionals to get prepared for the PMP exam. Dr. Prensa has taught project management for several universities in the country, including Virginia Technical University, Grand Canyon University, Colorado Technical University, University of Phoenix and currently teaching for Walden University. With more than 25 years of teaching experience in various formats, face-to-face and virtual. Dr. Prensa has developed techniques to connect with learners and students in the most efficient way. Dr. Prensa has extraordinary people skills, he always puts people first.