Future of the PMI/ESA process
methods for changing the PMI/ESA program
Emanating from the accepted recommendations of the ESA study, a process has been established for ongoing efforts in the areas of the ESA work.
This section contains the PMI/ESA Process Flow Chart which demonstrates how a topic of valid concern would flow through the various stages until it becomes a ‘fait accompli’ of the Institute.
The keys to the process are the origin and flow of a topic, the select committee organization of a topic, the conduct of a Round Table at each annual meeting, obtaining concensus of those in attendance at the Round Table, obtaining of Board of Directors approval in principle and allowing members one year to critique a proposition before final approval.
It may seem like a cumbersome process, particularly at the start. But in the long run the process, having been properly utilized, would result in strong, meaningful decisions on behalf of all members, watering down the special interests of individuals and groups thereby giving credence to sound propositions.
In recent ESA Management Group discussions the makeup and duties of the Select Committees and the ESA Management Group were determined. Statements of the decisions are included here. They help to create an understanding of the ESA Process.
The Select Committees and the ESA Management Group are not to be the final deciders of ESA matters, but they are to be the translators to the membership and the Board of Directors. They are not in a veto position, but merely serve to assure that what is presented is appropriate, not redundant or wasteful of time, is presented properly, and that their opinion is included. They are not to provide funds for projects, but can supervise funds if directed to do so and they are not in a position to block the presentation of viewpoints. In fact they are there to assure that all viewpoints and proposals are usefully formatted and presented.
The PMI/ESA Process
Purpose - To instigate, develop, scrutinize proposals for presentation at an annual ESA Round Table on subjects leading to the establishment of or changing of standards within the topic of the committee or the changing of the baseline as it exists at the time.
Method - Through the medium of written proposals by a group of no less than six persons, not necessarily members, who have spent sufficient time to prepare a useful proposal in their judgement, to warrant taking the time of a round table. The prime ground rule being that the proposal is backed by a group who have weighed the pros and cons prior to a presentation and that the proposal is more than an individual opinion on the particular topic.
- Upon receipt of proposals, or the development of proposals on the part of the committee, submitting it with their endorsement, to the ESA Management Group who will then determine the appropriateness for placing it on an agenda. Once on an agenda, then it is the responsibility of the committee to assure that proper personnel are available at the time of the presentation at an annual meeting to adequately present and support the topic.
- Keep the membership informed of activities and advise on potential topics for consideration.
- Appointed by the ESA Management Group.
- Must be rotating in nature in that, as far as possible new groups continually have an opportunity to take the initiative for a given topic.
- The committee and all presentations will have a six-person rule in that there will always be at least six in support of a situation.
- The group at any given time will be made up of individuals from a contained geographic area, such as within a chapter, or an industry group, or within a company.
- The time limit for an appointment shall be for a maximum of 2 years.
- The committee can be the presenters themselves.
Note: The “Approved in Principle” rule should remain in effect on standards until a standards governing system is in place.
Terms of Reference -
The group will examine, critique and make necessary changes to effectively direct the work of the Select Committees in accordance with the PMI/ESA process.
The Board of Directors shall appoint three interested people from the Select Committees each year as members of the Group for a three year term. The Group shall have a minimum of eight members. (See current chart attached).
The Group shall:
- elect a Chairman from members of the Group with at least one year standing, to serve for a one year period.
- examine, coordinate, monitor and account for the progress made within each topic by each Select Committee, to be reported to the Board of Directors as requested.
- advise the Select Committees of potential industry topics for consideration and see that the membership is kept fully informed.
- recommend interested members from the Select Committees for the Board's consideration in making appointments to the Management Group.
- approve and maintain control of standards publications.
- conduct an ESA Round Table discussion each year in conjunction with the PMI annual meeting.
It is proposed that the Board of Directors name the following individuals to the PMI/ESA Management Group for the terms indicated, and continue to replace individuals whose terms expire on an annual basis. The Select Committees on Ethics, Time Management, and Cost Management should also be named as indicated and function under the auspices of the Management Group.
|The ESA Management Group|
|Matthew H. Parry||247 Dawlish Avenue, Toronto, Ont., Canada M4N 1J2|
|Paul Sims||Spantec, Ltd., 89 Carlingview Dr., Rexdale, Ont. Canada M9W 5E4|
|William H. Robinson||Public Works Canada, 4900 Yonge St., Willowdale. Ont., Canada M2N 6A6|
|Eric W. Smythe||145 Mossgrove Trail, Willowdale, Ont. Canada M2L 2W6|
|Charles E. Oliver||P.O. Box 5130, Hamilton, Ont., Canada L8S 4L3|
|David Haeney||Eng. Dept. Stelco, Inc., P.O. Box 2030, Hamilton, Ont., Canada L8N 3T1|
|Frederick R. Fisher||21 Rathnally Ave., Toronto, Ont., Canada M4V 2M4|
|David MacDonald||Acres Consulting Services Ltd. 5259 Dorchester Blvd., Niagara Falls, Ont., Canada L2E 6W1|
|Dr. Harvey Kolodney||25 Crestview Rd., Toronto, Ont., Canada M5N 1H5|
|Human Resource Management|
|Dr. John R. Adams||School of Business, Western Carolina University, Cullowhee, N.C. 28723|
|Douglas J. Ronson||Cole Sherman Associates, 451 Broadgreen Street, Pickering, Ont., Canada L1W 3H6|
|Select Committee on Ethics|
|Lewis R. Ireland||12332 Coleraine Ct., Reston, Va., 22091|
|Walter J. Pike||1106 Morningwood Lane, Great Falls, Va., 22066|
|Joann L. Schrock||8316 Haddon Drive, Takoma Park, Maryland 20912|
|Neville Smith||University of British Columbia, 2210 West Mall, Vancouver, B.C. Canada V6T 1W5|
|Select Committee on Time Management|
|David Norman||Ontario Hydro H15F6, 700 University Ave., Toronto, Ont. Canada 5G 1X6|
|David J. MacDonald||Acres Consulting Services Ltd., 5259 Dorchester Rd., Niagara Falls, Ont., Canada L2E 6W1|
|Robert S. Hall||Stelco, Inc., P.O. Box 2030, Hamilton, Ontario, Canada L8N 3T1|
|Hugh Wallace||Ebastec Lavalin, Inc., 33 Yonge St., Toronto, Ont., Canada M5E 1E7|
|William McBride||Associated Kellogg Ltd., 181 Walby Dr., Oakville, Ont., Canada L6L 4C9|
|Matthew H. Parry||247 Dawlish Avenue, Toronto, Ont. Canada M4N 1J2|
|Select Committee on Cost Management|
|David Haeney, Chairman||L.E. Harrison||George McLeod||C. Gosse||C. Braun|
|all above at Stelco, Inc., Engineering Dept., P.O. Box 2030 Hamilton, Ont., Canada L8N 3T1|
All other Select Committee activities will be handled temporarily by the Management Group until others are appointed.
As Director for Educational Services, Dr. John R. Adams is responsible for the Project Management Certification Committee, chaired by Dr. M. Dean Martin. All activities previously associated with accreditation under this project will be developed through the certification channel. The intent is that should PMI establish a certification program, ongoing policy considerations should be dealt with through the ESA Process.
The PMI/ESA Management Group
The following recommendations and suggested motions are made by the ESA Management Group:
I. The ESA Project Phase I Report represents the cornerstone of a continuing activity for the Institute.
MOTION: The ESA Project Management Group Report is hereby received and accepted.
II. The development of a “baseline concept” was critical to the development of an ESA Standard for the Institute. At this point Board endorsement and support is necessary to continue the work. The Management Group proposes the baseline concept as a vehicle which is designed to develop both visibility and healthy discussions of the nature of project management as a profession.
MOTION: The Baseline Concept be adopted as the Institute's approach to ESA Standards.
III. There are six divisions in the Baseline Concept: human resources, cost, time, communications, scope and quality. Each division requires individual attention. Consequently a separate Select Committee is recommended to deal with each topic. The Committee may instigate investigations and serve as a screening agency for investigations developed by others.
MOTION: The Institute establish special, time-defined, Select Committees responsible for each segment of the Baseline Concept. Each Committee will function under the guidelines proposed in this Report.
IV. While the ESA Group has certainly made progress, its job is only beginning. Therefore, it is recommended that the Group be established as a permanent function of the Institute. As challenges to the Concept arise, the means for dealing with them will then be in place. The major objective of Phase II will be to develop criteria for appointment of subsequent Management Groups and to develop operating criteria for the ESA Group as a whole.
MOTION: The ESA Project be continued for a period of one year effective October 1983, and thereafter be reviewed annually by the Board of Directors for continuation.
V. It is recommended that a forum be developed to discuss and present arguments, findings, and analyses regarding potential ESA standards at each of the annual Symposia. This is crucial to the continuation and visibility of the ESA Concept.
MOTION: A forum, such as panels or workshops, be established as a regular feature of the Symposium.
VI. The Washington DC Chapter has proposed what the ESA Select Committee on Ethics believes is an effective presentation for a Code of Ethics. It is recommended that this Chapter's Code presentation be “adopted in principle only” for a one-year period of time. During this period of time the Select Committee will entertain discussion and/or argumentation relative to the Code, and will recommend final adoption into policy at the October 1983 Symposium.
MOTION: Adopt “in principle only” the Washington DC Chapter's Code presentation for a one-year period of time with the provision that this document be reviewed for adoption into policy in October 1983.
VII. Pursuant to MOTION VI, it is recommended that the Code of Ethics of the Institute be adopted in principle subject to the ESA Select Committee process.
MOTION: The Code of Ethics as presented by the Washington, DC Ethics Research Task Group on 5 October 1982 be “adopted in principle” under the ESA policy rules and procedures.
With the approval of these motions as a backdrop to the ESA discussions the Institute will be opening a new door—a new reason for discussion and challenge to its membership.
An essential tool for project planning, a work breakdown structure organizes a project’s total scope to help practitioners track projects across disciplines and project life cycles.