Considerations for Daily Coordination

Activity

Description

Setup

Status of stories and tasks have been updated before the daily coordination meeting.

Conduct

Team members showed up on time.

All team members were present.

Team members talked with each other.

Problem-solving and side conversations were kept to a minimum.

Team and environment

Team work space is clean: physical, communication, collaboration.

Team’s project board is up to date.

Impediments

Progress on resolving impediments was reported.

Rule

Description

Be consistent

The daily coordination meeting meets every work day at the same time and in the same place.

Show courtesy

Team members show professional courtesy: show up on time, participate, and listen.

Be brief

The daily coordination meeting typically lasts for 15 minutes. This reinforces brevity.

Extra discussions and problem-solving is conducted after the meeting, when there is more time.

Hold a team-wide conversation

The daily coordination meeting is for the team’s benefit.

Each team member is expected to speak and speaks to the whole team.

The team is not reporting to the team lead. The team lead is there to help facilitate this conversation but not to lead the session.

Answer all three questions

Each team member answer three questions:

• What have you done since the last meeting?
• What will you do before next meeting?
• What is blocking or slowing you down?

Team members can raise issues and obstacles but not propose solutions.

Review impediments

The team lead reviews impediments and status.

Swarm

If you have the skills to help with a task and you do not have something else to do, you should volunteer to join the swarm.

Finish work

The priority is to complete stories that are in-work before starting new stories.