Project Management Institute

Call for Nominations

    2021-2023 PMI Board of Directors

    Please read the Call for Nominations carefully and in its entirety to ensure full understanding of the process.

    In 2020, members of the Project Management Institute (PMI) will elect four individuals to serve on the PMI Board of Directors for a term spanning 2021–2023. Board member duties are as defined in the Bylaws of the Institute, Article VI, Section A, Board of Directors and the election process is governed by Section B, Directors of the Institute.

    Bylaws Article VI Section A Board of Directors

    1. General. The Institute shall be governed by an elected PMI Board of Directors (PMI Board). It is the duty of the PMI Board to carry out the purposes and objectives of the not-for-profit corporation.

    2. Authority. The PMI Board shall be vested with the powers possessed by the not-for-profit corporation itself, including the powers, accountability and authority to: uphold and execute the organization’s purposes; appoint and remunerate agents and employees; disburse funds of the Institute; purchase, lease, sell, transfer and otherwise convey property; and establish and adopt such policies, rules, and regulations for the conduct of its business, responsibility, and authority as will be deemed advisable, insofar as any exercise or delegation of authority is consistent with, and does not conflict with, the Articles of Incorporation or Bylaws of the Institute (in their present form or as amended), or applicable law. The PMI Board may establish and maintain boards and similar bodies that will serve as independent boards within the Institute. Any such board may be granted certain autonomous authority and responsibility by the PMI Board through formal charter, to develop Bylaws, policies, programs and procedures concerning the operation of the autonomous board. All such boards shall operate consistent with these Bylaws and subject to the limitations of their formal charter.

    3. Functions. Accountable to the PMI membership, the PMI Board shall be solely responsible and accountable for strategic planning and the establishment of policy with respect to activities of the Institute. The PMI Board shall oversee the management, control and supervision of the business, as well as other lawful activities and affairs deemed necessary to further the objectives of the Institute, including an annual report to PMI members.

    4. PMI Board Composition. The PMI Board shall be comprised of twelve (12) to eighteen (18), at large, voting PMI Board Directors. One voting member of the PMI Board of Directors shall be elected and serve as Chair of the Institute.

    5. PMI Board of Directors Limitations/Conduct: The PMI shall be granted the authority to establish policies and procedures specifying PMI Board limitations and conduct including, but not limited to, the following:

    a. Compensation for Services. Directors (including Officers) shall not receive any compensation, or other tangible or financial benefit for service on the PMI Board. However, the PMI Board may authorize payment by the Institute of actual, reasonable expenses incurred by Directors regarding attendance at PMI Board meetings and other approved activities.

    b. Compensation from Institute Activities. Directors (including Officers) shall not receive any compensation, or other tangible or financial benefit from any element or activity of, or related to, the Institute, except as reimbursement for actual, reasonable expenses directly associated with such Institute element or activity, when authorized by the PMI Board.

    c. Corporation and Director Independence/Loyalty. All PMI Board Directors (including Officers) shall act in an independent manner consistent with their obligations to the Institute and applicable law, regardless of any other affiliations, membership, or positions.

    Section B. Directors of the Institute

    1. Director Qualifications. All Directors of the Institute shall be eligible members in good standing for the past two (2) consecutive years. The PMI Board may, in its discretion, determine additional qualifications for Directors consistent with these Bylaws.

    2. Length of Terms. Each Director shall be elected by the voting membership of the Institute and shall serve a term of three (3) years. Unless otherwise and specifically authorized by these Bylaws, no PMI Board Director shall serve more than two (2) consecutive terms nor more than six (6) consecutive years

    3. Nomination/Election. Candidates for election will be nominated by the Nominating Committee. The terms of the Directors shall be staggered to ensure that approximately one-third of the Director terms of office expire each year. All PMI Board Directors shall be elected by secret ballot by the voting membership of the Institute, the results of which shall be announced at the PMI® Global Conference.

    Rule of the Board 6.0.3

    As a PMI member and potential Board candidate, all individuals considering a Board position must abide by the Project Management Institute’s Code of Ethics and Professional conduct. Any violation of the Code (or pending complaint) prohibits a member from serving on the Board. With PMI’s globally diverse stakeholders in mind, potential candidates should ideally possess and will be evaluated against the following criteria*:

    a. 10+ years project, program or portfolio manager experience
    For example: The candidate is a subject matter expert and able to significantly participate in market perspective discussions that will contribute to strategy formation.

    b. 5+ years professional global experience
    For example: Worked or governed in multi-national organizations, academia or NGOs that have global reach; worked in a different country than were born; or worked with different cultures and teams from different countries.

    c. Knowledge of PMI functioning
    For example: Good understanding of PMI’s current strategy (mission, objectives and goals), governance structure, organization programs, products and services, which can be achieved through volunteering exposure, corporate council, or other ways of collaboration with PMI.

    d. Strategic planning experience
    For example: Professional development focused on strategic planning (courses, seminars, etc.); devised and/or contributed to strategies and policies ensuring that an organization met its goals; worked in a strategy function; or experience in a project portfolio management role.

    e. 5+ years executive leadership level experience
    For example: Executive management position in a corporation, non-profit and/ or academic institution; understands and can articulate the big picture and key drivers of an organization, strategy formation, working relationships with peer executives, leadership highlights, facilitation; and public speaking experience.

    f. 5+ years senior management level experience
    For example: Senior management position in a corporation, nonprofit and/or academic institution; managing teams; responsible of day to day activities; having budgetary responsibilities; establishing performance targets.

    g. Board/governance experience
    For example: Strategic dialogue and decision-making; fiduciary oversight; good governance practices; dealing with CEO matters; succession planning.

    h. Financial literacy
    For example: Good understanding of key financial concepts (balance sheet, profit and loss, forecasts, etc.) and financial reports, or experience in tying financial statements to programs and strategy for a comprehensive view.

    *Examples are for illustrative purposes…there may be other relevant examples.

    All candidates are obligated to abide by the established Nomination and Election Directors Rules of the Board as follows:

    • Use of PMI Funds or Resources. No funds or resources of PMI, or its components or employees, shall be used to support the nomination or election of any candidate or group of candidates except for information posted on the official PMI Election and Nominations Site or published through other PMI media in direct support of the election process.
    • Candidates’ Communication. Candidates may only communicate one-on-one in response to communications initiated by another PMI member regarding their candidacy and only if the communication focuses on their qualifications. Mass communications by any means (e.g., postal mail, telecommunications, e-mail [regardless of whether the message is sent one at a time or simultaneously to a mailing list], meeting announcements, all social networks, etc.) are prohibited. If candidates have questions regarding communications, they should seek advice from the Nominating Committee or staff before responding to any communication. Candidates may not make reference to any other candidate or any existing or past Directors.
    • Campaign Materials. No candidate or PMI member may utilize any campaign materials such as posters, buttons/lapel pins, digital communications, social media, group activities or sponsorships to promote a candidate.
    • Candidates’ Communications with PMI. Candidates should discuss the position with former Directors or a member of the Nominating Committee. Specific requirements of the position in terms of time, expense, meeting schedules, and administrative assistance should be explored.
    • PMI Promotion of Particular Candidates. PMI and its components may not participate in any activity or provide opportunities at any PMI-sponsored or PMI component functions that promote or negatively impacts a particular candidate.
    • Compliance with Election Activity Rules of the Board. The Nominating Committee will ensure that all nominees, as a condition of expressing their interest in being a nominee, will submit a signed copy of this Rule of the Board verifying that they have read, understand and agree to abide by these policies and rules. This includes the following statement: “As a condition of my potential nomination or candidacy, I agree that I will not initiate, encourage, accept or endorse conduct on behalf of my potential nomination or candidacy which is in violation of the policy relating to the election as adopted by the PMI Board. To violate this policy may result in revocation of my nomination or candidacy for office.”
    • Nominating Committee and PMI Communications with Candidates. The Nominating Committee Chair, with the President and Chief Executive Officer and staff’s assistance, shall supervise all communication to potential nominees, nominees and candidates, including any requests for the completion of the Nominee Qualification Form and the candidate package.
    • Violation of Election Activity Rules of the Board. Any alleged violations of these Rules shall be addressed in accordance with Bylaws Article VI, Section C, 6: “Disputes.”
    • Compliance with Election Activity Rules of the Board. The Nominating Committee will ensure that all nominees, as a condition of expressing their interest in being a nominee, will submit a signed copy of this Rule of the Board verifying that they have read, understand and agree to abide by these policies and rules. This includes the following statement: “As a condition of my potential nomination or candidacy, I agree that I will not initiate, encourage, accept or endorse conduct on behalf of my potential nomination or candidacy which is in violation of the policy relating to the election as adopted by the PMI Board. To violate this policy may result in revocation of my nomination or candidacy for office.”
    • Nominating Committee and PMI Communications with Candidates. The Nominating Committee Chair, with the President and Chief Executive Officer and staff’s assistance, shall supervise all communication to potential nominees, nominees and candidates, including any requests for the completion of the Nominee Qualification Form and the candidate package.
    • Violation of Election Activity Rules of the Board. Any alleged violations of these Rules shall be addressed in accordance with Bylaws Article VI, Section C, 6: “Disputes.”

    Board Director Commitments & Expectations

    Board service requires great effort and a significant time commitment. At a minimum, the annual time commitment will include participation in three in-person board meetings each approximately 2-3 days in length, 2-6 days for in-person board standing committee or task team meetings, plus the time needed for travel and meeting preparation. Directors will also need to dedicate an additional 8 days, plus travel and preparation, for required professional development to be completed during the first year of their first term.

    Nomination and Election Action Items and Timetable

    The Call for Nominations for Open Positions on the 2021–2023 PMI Board of Directors opens 1 November 2019.

    PMI members in good standing for two consecutive years interested in seeking a nomination will need:

    Forms must be submitted to the nominating.chair@pmi.org no later than 5:00 p.m. Eastern Standard Time (UTC -05:00) on 29 February 2020.

    Members selected to interview will be notified no later than 31 March 2020.

    Virtual interviews will be conducted via WebEx on 24-25 April 2020.

    Election information will be electronically transmitted on or before 22 June 2020 to all eligible voters who have a valid e-mail address in the PMI database as of 1 May 2019. Visit myPMI to update your contact information.

    All electronic ballots must be returned by 5:00 p.m. Eastern Daylight Time (UTC -04:00) on 3 August 2020.

    Election results will be announced at the 2020 PMI Global Conference.

    Address all nominations and inquiries to: 2020 Nominating Committee Chair at nominating.chair@pmi.org.

    Nomination Process Timeline

    1 November-29 February 2020: Call for Nominations Open

    31 March: Selected candidates scheduled for interviews

    24-25 April: Candidate interviews conducted virtually

    22 June: Election Information sent to members

    3 August: Deadline to submit electronic ballots (5 p.m. EST)

    October: Election results announced at Global Conference

    Questions? Contact nominating.chair@pmi.org